Estimates

Part of Cashboard’s extensive Estimate features is the ability to require and accept a deposit.

Deposits workflow

Many businesses require money up front before starting work on a project. Cashboard’s deposit features tap into this workflow and make it easy to track money you’re holding for a client.

Once a deposit has been paid for an estimate the system will note the amount, and link it to your estimate. When you finally invoice for the project you’re working on you may apply this deposit amount as a credit.

How to require a deposit

Deposit amounts may be required by using the Edit Details button from any Estimate Worksheet screen. Amounts are specified as a monetary value, using whatever currency your company operates in.

You do not have to send an invoice for this deposit.

Your estimate document’s wording will show that you are requesting a deposit from your clients. This acts as your estimate, and a request for your deposit all in one.

How to record a deposit

Recording a deposit is just as simple. You can either use the Record Payment button from the Estimate screen, or select an estimate to link a payment to when creating one from the Income section of Cashboard.

Of course, accepting a deposit wouldn’t be complete if your clients couldn’t pay you just as easily.

If you have setup your account to accept payments online your clients will be presented with a form where they can pay via credit card or PayPal.

Applying credits to invoices

After invoicing your client, click the Manage Payments button on the invoice screen.

Cashboard will recognize you have an outstanding credit for your client and allow you to apply it with one click.